2019-07-13 Board meeting

DRAFT

Special board meeting 13 July 2019.

Logo Wikimedia Belgium

As previously announced, we will have a special board meeting to review the communication abuse of 17 June 2019 by Romaine.

Several board members indicated this was a severe incident, having an impact on the proper functioning of Wikimedia Belgium.

The Board would like to clarify the situation, and evaluate potential actions.

Venue: Saturday 13 July 2019 at 14:00 Troonstraat 51

Agenda:

1. Prepare the Board meeting of 20 July
2. Prepare a risk assessment

Meeting minutes

Present: Alberto, .Anja., Geert (no quorum)

Main subject: Review the communication abuse of Romaine, and the consequences/risks the Board sees.

We do not discuss here the specific T&S case as such, but we are required to give some context.

What has happened, why we are here for this special board meeting?

Review the possible actions

We build a decision matrix, based on our statutes on how Board members are admitted/dismissed.

See Board membership decision tree.

Review the risks

See Board membership decision tree.

Attention points

• Review and decide upon the communications strategy for WMBE
• Register for a “Bestuurdersverzekering”
• Make a proposal for the Wikimania Chairs meeting

End of the meeting

Meeting finished shortly after 17:00

Homework

• Please fill in the sheet with a risk factor or 0 (low) - 5 (high) – see orange columns
• Return the sheet to the Chair
• Confirm your presence to the special board meeting